July 25, 2024 Special Meeting

CALL TO ORDER.

Public participation will continue to be available in the following ways: Members of the public are encouraged to watch the meeting via live stream at the Calexico City Hall Facebook page at: https://www.facebook.com/CityofCalexicoCA    at 6:30 p.m.

Members of the public will be able to make public comments in the following ways:
a) In-person comments.
b) Submit public comments via email by 12:00 p.m. on Thursday, July 25, 2024 to cityclerk@calexico.ca.gov or via fax to (760) 768-2103.

ROLL CALL.

PUBLIC COMMENTS.

(Not to Exceed 3 Minutes) This is the time for the public to address the City Council on the Closed Session Items only. The Mayor will recognize you and when you come to the microphone, please state your name and place of residence for the record. While members of the public are encouraged to participate, it is unlawful to disturb or delay the Council meeting with personal or slanderous remarks. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Please direct your questions and comments to the City Council.

ADJOURN TO CLOSED SESSION.

A “Closed” Session of the City Council/Calexico Community Redevelopment Agency Successor Agency/ Calexico Financing Authority may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. The Closed Session will be held in the City Hall Conference Room located at 608 Heber Avenue, Calexico, California. Any public comment on Closed Session items will be taken before the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session will be made in the City Council Chambers, 608 Heber Avenue, Calexico, California.

1.  CONFERENCE WITH LABOR NEGOTIATORS
     Pursuant to Government Code Section 54957.6
     Agency Representatives: Juan Contreras, Acting City Manager, Carlos Campos, City Attorney
     Employee Organizations: Calexico Firefighters Association, Certified Operators Association/SEIU Local 221,
     Calexico Municipal Employees Association.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

CLOSED SESSION ANNOUNCEMENTS

APPROVAL OF THE AGENDA

PUBLIC COMMENTS AND PUBLIC APPEARANCES

NOTE: (Not to Exceed 3 Minutes) This is the time for the public to address the City Council on Special Agenda Items only.  The Mayor will recognize you and when you come to the microphone, please state your name and place of residence for the record. While members of the public are encouraged to participate, it is unlawful to disturb or delay the Council meeting with personal or slanderous remarks. Group commenters may be requested to limit their group comments to 15 minutes. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Please direct your questions and comments to the City Council.

CONSENT AGENDA

All matters listed under the Consent Calendar are to be considered routine by the City Council/Calexico Community Redevelopment Agency Successor Agency or Calexico Financing Authority and will be enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered separately by the City Council.

2.  Adoption of Resolution No. 2024-____ Approving a Memorandum of Understanding between the City of Calexico and the Calexico Management  Association (CMA) for the Term Beginning July 1, 2024 to June 30, 2025.

3. Authorize Acting City Manager to Sign Amendment No. 7 to the Agreement of Professional Services in the Amount of $95,000.00 with Michael Baker International to provide Construction Support Services to the City, including Review/Evaluation of Specific Submittals for the Construction of the New River Improvement Project – Calexico Reach.

4. Transportation Development Act:

     a)    TDA Article 8(e) Application, Claim and Resolution No. 2024-___ for $16,769.00

     b)    TDA Article 8(e) Application, Claim and Resolution No. 2024-___ for $25,000.00

     c)     TDA Article 3 Application, Claim and Resolution No. 2024-___ for $37,054.00

ITEMS PULLED FROM CONSENT CALENDAR FOR DISCUSSION

DISCUSSION AND POTENTIAL ACTION ITEMS

5.  Approval of  Resolution No. 2024-___ of the City Council of the City of Calexico, California, Determining and Levying the Special Tax in Community Facilities District No. 2005-1 (Hearthstone).

6.  Cole Boulevard between M.L. King Avenue and Bowker Road Rehabilitation Federal-Aid Project No. STPL-5168(035):

 a)  Award Bid Proposal from Rove Engineering, Inc. in the Amount of $2,398,458.00.

 b)  Authorize Acting City Manager to Sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the Amount of  $2,398,458.00 for Cole Boulevard between M.L. King Avenue and Bowker Road Rehabilitation Federal-Aid Project No. STPL-5168(035)

c)  Authorize Acting City Manager to Approve Any Future Change Orders Not-to-Exceed $239,845.80 (10% of Rove Engineering, Inc. Base Bid) as Per City Ordinance No. 1218. 

7. Authorize Acting City Manager to Sign Agreement of Professional Services Between the City of Calexico and Nicklaus Engineering, Inc. in the Amount of $104,937.82 for Construction Management, Geotechnical and Inspection Services for Cole Blvd. between M. L. King Ave. and Bowker Rd. Rehabilitation Federal Project No. STPL-5168(035).

 8.  Authorize Acting City Manager to Sign Agreement of Professional Services Between the City of Calexico and Nicklaus Engineering, Inc. in the Amount of $42,635.00 for Engineering Services for Enrique Camarena Memorial Library, Community Center and Police Department Parking Lot Rehabilitation Project.

9.   Renovations to Calexico Fire Station No. 2:

a)    Authorize Acting City Manager to Issue Purchase Order to Airwave Communication in the Amount of $26,564.36 for the Purchase and Installation of PA System, Video Doorbell and VHF Pager Antenna/Coax System for Calexico Fire Station No. 2.

b)    Adopt Budget Amendment Resolution No. 2024- ___ for Fund No. 255 in the Amount of $26,564.36 for Calexico Fire Station No. 2.

10.  Community Mural Project Cycle 8:

       1. Run Mural Project Cycle 8 for a Total Cost of Up to $21,530.00.

        2. Adopt Project Forms and Guidelines sans Authorize the Acting City Manager to Execute Agreements and/or Any Documentation Pertaining to the Project.

11.  Appointment By Council Member Tylenda to the Library Board of Trustees.

 INFORMATIONAL ITEMS

12.  Receive and File Community Services Commission Minutes for Regular Meeting of April 10, 2024.

ADJOURNMENT

It is the intention of the City of Calexico to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 768-2102. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of the office of the City Clerk, 608 Heber Avenue from 8:30 a.m. until 5:30 p.m. Monday through Thursday, except legal holidays. Telephone inquiries may be made at (760) 768-2102. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Calexico at, or prior to, the public meeting.

This notice of the agenda is hereby certified to have been posted on or before 3:00 p.m. July 24, 2024.

Veronica L. Alvarado, City Clerk